It is essential that the practice has a system in place to efficiently manage stock levels to supply commonly used medications whilst also avoiding excessive stock storage. Regular stock checks should take place to audit the levels of stock kept on the premises; this exercise will highlight any areas where ineffective stock management can be addressed. Adequate stock levels will reduce waste and out-of-date medications, which will, in turn, minimise unnecessary expenditure.
Many veterinary drug wholesalers offer automated systems which link to the Practice Management System (PMS). This enables the user to scan medication barcodes upon receipt of the order and allows for automatic reordering or notifications of low stock levels (determined by the practice). Provided the stock levels are well managed, this system allows for more efficient stock control; however, staff must appropriately adjust stock numbers within the PMS when prescribing, altering or refunding medications.
Authorised veterinary medicines must be labelled with a Marketing Authorisation on the packaging and a distribution category, which determines what professionals are able to prescribe and supply the medication. The prescribing personnel may wish to delegate the task of handing medications over to a client, provided they are confident that their colleague is competent in doing so. When providing the client with the medication, they must:
- Be satisfied that the user is competent to safely use the product and intends on using it as directed
- Advise on safe administration of the product
- Advise on any necessary warnings or contra-indications
- Advise on any Personal Protective Equipment (PPE) required when handling and administering the product
- Confirm that only the minimum quantity required for treatment is being provided
All dispensed medications should be correctly labelled, including all legal requirements, and a Summary of Product Characteristics (SPC) should be included where possible.